The AI auto-scheduler turns "find a time for this candidate and these three interviewers" into a sent email and a booked calendar event. You start it from a candidate's detail page; it handles the search and the back-and-forth. You approve the emails, or you let it send them.

Starting a scheduling request

Open the candidate's detail page and click Schedule.
Pick the interview type. If you've set up interview templates, the required interviewers come pre-filled.
Confirm or adjust the interviewers, the meeting length, and the meeting mode — a Google Calendar event with a Meet link, a Zoom meeting, or manual times.
Optionally add natural-language constraints like "avoid Friday afternoons."
Choose whether emails send automatically or wait for your approval, then start the request.

What the scheduler does next

Once the request is running, the scheduler:

Reads Google Calendar free/busy for every interviewer selected, inside each one's availability window.
Finds three to five viable slots in roughly the next five business days — the first real overlaps where everyone required is free.
Drafts an email to the candidate offering those slots.
Sends it automatically, or drops the draft into the AI events tab for you to approve.
When the candidate picks a slot, creates the calendar event and emails the interviewers the invite.

A routine loop that used to take a day or two of email tag now takes about ten minutes of inbox latency.

What it decides, what you approve

The scheduler decides which slots to offer — it does the calendar math you'd otherwise do by hand. It decides when there's a real overlap and books it.

You approve the candidate-facing email before it sends, unless you've opted into automatic sending. You approve any reply the AI email assistant drafts when a candidate writes back. The booking itself isn't a question it asks you — once the candidate picks a slot everyone is free for, it books.

When it gets it wrong

It will, sometimes. The usual causes:

It offered a time an interviewer can't make. Their calendar had a tentative event marked "free," or an event they never added. The scheduler trusts the calendar. Fix the calendar, or reschedule manually from the candidate's detail page.
No slots came back at all. Availability windows are too tight, calendars are too full, or natural-language constraints ruled out everything. The scheduler stops and tells you rather than guessing — loosen a window or relax a constraint.
The candidate went quiet. They got the email and didn't pick a slot. The AI events tab flags this after a few days so you can nudge them.

Limits

The search horizon is about five business days. It won't offer times a month out.
It schedules one interview at a time, not a same-day multi-stage loop in a single pass.
Without a connected calendar it can't see free/busy — scheduling still works, but you pick the times by hand. See connecting Google Calendar.