When a candidate replies to a scheduling email — "can we do Tuesday instead?", "I need to push this back a week" — the AI email assistant reads it, works out what they want, and drafts a response. You see the draft before it sends. Most of the time you just approve it. It needs Gmail connected.
What it does with a reply
Every reply on a scheduling thread gets read and sorted into an intent — reschedule, cancel, a logistics question, a plain confirmation, or unclear — with a confidence score attached. The score is the assistant's own read on how sure it is. A high-confidence reschedule gets a clean drafted reply; a low-confidence or unclear one is flagged for you to look at rather than answered automatically.
It handles the common cases:
- Reschedules — the candidate's, and yours. It finds new slots and offers them.
- "Can we add my colleague to this interview?" — it folds the extra interviewer in.
- Cancellations — it cancels the meeting and acknowledges.
- Confirmations — a candidate saying "Tuesday works" needs no drafting; it moves things forward.
Drafted replies wait in the AI events tab for you to approve, edit, or reject.
It only touches threads Chosen started
The assistant acts on scheduling threads that began inside Chosen. It does not read or reply to the rest of your inbox — your other email is not its business. If a scheduling conversation started somewhere else, the assistant isn't in it.
The monitoring window
The assistant watches a scheduling thread for about 14 days, plus a buffer after the meeting, then stops. That covers the realistic life of a scheduling conversation. A reply that lands months later, on a long-dead thread, won't wake it back up — start a fresh scheduling request instead.
When it gets it wrong
- It misread the reply. The candidate said "Tuesday morning" and the assistant offered the afternoon. Open the thread, send a one-line correction yourself, and it picks up from there — your reply tells it you've got this one.
- Low confidence, no draft. The reply was ambiguous, so the assistant flagged it in the AI events tab instead of answering. That's working as intended — it asks rather than guesses.
- The tone is off. Drafted replies follow your scheduling email templates and personality setting under Settings → Scheduling. Adjust those and the drafts follow.
Limits
- No Gmail connection means no assistant — it has nothing to read.
- It won't negotiate forever. After a few reschedule rounds it stops and hands the thread to you.
- It reads scheduling-shaped messages, not free-form requests buried in long email chains. Keep scheduling replies on the scheduling thread.